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Reporting violation of examination protocol

Spotting cheating in an examination may be easy, but may also be hard to document. If you see cheating occurring in an exam or test, always tell another proctor, invigilator or instructor so that person can also observe the cheating and document it.

Where there are reasonable grounds to believe a violation of exam protocol has occurred, the course instructor or proctor has the authority to:

  • remove any materials or devices not authorized for use in the examination and keep such materials until the student has completed the examination;
  • search through personal belongings to remove evidence of the violation. This must be done in the presence of the student and another proctor;
  • ask the student to produce evidence of the violation where the course instructor or proctor believes that he/she has hidden it on his/her person. Under no circumstances should the alleged offender be touched;
  • ask the student to move to a seat that is more easily monitored;
  • remove answer books and replace them with new ones (keep the original books aside as evidence).

In all cases, a student should be permitted to finish writing the examination. Any conversations or interventions during the exam should be done as quietly as possible to reduce distractions for other students.

At the conclusion of the examination, the course instructor or proctor must make a note of the time and details of the alleged offence, including any refusal to cooperate. The course instructor or proctor should explain to the student that the status of his/her examination is in question and set it aside. All evidence should be gathered and turned over to the course instructor. The course instructor and/or proctor must file a complaint of academic misconduct.

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